The Yukon Historical and Museums Association (YHMA) is seeking an engaged, motivated individual to join our team as Digital Transformation Project Coordinator.
YHMA has engaged a consultant (Strategic Moves) to undertake a digital assessment of YHMA’s operations and communications and develop a digital strategy and implementation plan to modernize and streamline our member services, internal processes, and programming. The project will also include custom digital workshops on relevant topics.
Under the direction of the Executive Director, the Digital Transformation Project Coordinator will act as the day-to-day contact for the consulting team, collect relevant organizational information and data and provide it to the consulting team, actively participate in the audit and review process, advise on the development of workshops and coordinate participants, ensure the final digital strategy meets our organization’s needs, and begin implementation of the strategy.
To facilitate a thorough understanding of YHMA’s current digital tools and internal processes, the Digital Transformation Project Coordinator will also be responsible for managing public-facing digital communications via YHMA’s social media channels, website, and e-bulletin.
Duties and Responsibilities
- Act as day-to-day contact between YHMA and the consulting team
- Provide access to information required for project completion to the consulting team
- Actively participate in the audit and review process, including facilitating stakeholder engagement and participating in working sessions to review findings
- Review, provide comments on, and collect feedback on report and deliverables from YHMA Executive Director and board members and consolidate input into coherent briefings for the consulting team
- Advise on workshop topics and organize participation of YHMA staff, board members, and members, as appropriate
- Ensure final digital strategy meets the needs of YHMA
- Manage YHMA’s social media channels and website
- Produce and distribute weekly e-bulletin
- Prepare data for migration to digital tools through compilation of digital records, digitization of paper records, and other methods as required
- Begin implementation of digital strategy with support from Strategic Moves, including launching selected digital tools and processes
- Act as primary contact for any specialized contractors or service providers required for adoption of selected digital tools and processes
- Develop procedural guidelines for digital tools and processes
- Assist in identifying additional funding opportunities to support implementation of digital strategy, if necessary
- Prepare a final report outlining progress completed towards implementation of digital strategy and next steps
- Assist with basic office administration and maintenance tasks
Desired Qualifications
- Excellent written and oral communication skills
- Excellent organizational and time management skills
- High level of computer literacy
- Ability to synthesize information
- Ability to take initiative and work independently as well as in a team setting
- Attention to detail
- Familiarity with a wide variety of digital tools, including but not limited to Microsoft Office, social media, digital marketing tools, CRM systems, and content management systems
- Formal training or work experience in project management, policy and procedure development, information management, and/or communications and marketing is considered an asset.
- Interest in heritage, especially Yukon heritage, and familiarity with the Yukon heritage sector is considered an asset.
Candidates selected for an interview will be required to provide references.
Hours: 20 hours/week
Term: as soon as possible until April 30, 2024
Rate: $26/hour
Application Period: open until position is filled
Location: Whitehorse
How to Apply
Apply with cover letter and résumé by email to:
Lianne Maitland (she/her)
Executive Director
info@heritageyukon.ca
Subject: Digital Transformation Project Coordinator application